HIRING: Assistant Secretary (Full-Time | Doha, Qatar)

About the Company

A prestigious medical company in Qatar is currently seeking an experienced and professional Assistant Secretary to join their dynamic team in Doha. Our client is a well-established healthcare provider known for delivering exceptional medical services across Qatar. This is an excellent opportunity for a skilled administrative professional to advance their career in a thriving medical environment.

The ideal candidate will provide comprehensive administrative support to senior management and ensure the smooth day-to-day operations of the office. This role requires someone with exceptional organizational skills, professional demeanor, and the ability to handle multiple tasks efficiently.

Job Overview

Job Description

The Assistant Secretary will be responsible for providing high-level administrative support to executives and management team. This role involves managing calendars, scheduling meetings, handling correspondence, and maintaining organized records. The successful candidate will serve as the first point of contact for clients and visitors, representing the company professionally.

Key aspects of this role include managing complex scheduling, coordinating travel arrangements, preparing meeting materials, and ensuring all administrative tasks are completed efficiently and accurately.

Key Responsibilities

• Manage executive calendars and schedule meetings across multiple time zones
• Answer and direct phone calls with professionalism
• Handle incoming and outgoing correspondence (email, letters, packages)
• Prepare meeting agendas, minutes, and presentations
• Organize and maintain filing systems (physical and digital)
• Coordinate travel arrangements including flights, hotels, and transportation
• Manage expense reports and budget tracking
• Coordinate office logistics and event planning
• Assist with payroll processing and documentation
• Maintain confidentiality of sensitive information
• Support senior management with daily administrative tasks
• Liaise with internal and external stakeholders
• Manage office supplies and vendor relationships
• Assist in onboarding new employees
• Perform other duties as assigned by management

Requirements

• Minimum 2-4 years of experience as a Secretary or Administrative Assistant
• Experience in healthcare or medical sector is an advantage
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Professional phone manner and email etiquette
• Strong organizational and time management abilities
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Multitasking and prioritization skills
• Problem-solving attitude
• Proactive approach to work

Required Skills

Calendar Management, Meeting Coordination, Travel Arrangements, Microsoft Office, Data Entry, Document Preparation, Correspondence Management, Filing Systems, Time Management, Organization Skills, Communication Skills, Professional Etiquette, Confidentiality, Multitasking, Team Coordination, Presentation Skills, Spoken Languages (English required, Arabic is a plus)

Employment Benefits

• Competitive salary package
• Annual return ticket to home country
• Health insurance
• Professional work environment
• Career growth opportunities
• Visa sponsorship
• Annual leave

How to Apply

📧 EMAIL YOUR CV TO: cv.medical.company@gmail.com

Please include “Assistant Secretary Application” in the subject line. We thank all applicants for their interest. Only shortlisted candidates will be contacted for interview.

Interested candidates can also visit our job portal at https://qatarcareer.online for more job opportunities in Qatar.

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